You Keep the Business Running.
I Keep It Organized.
You don’t have time to get buried in
emails, schedules, or marketing.
I handle the details behind the scenes so your business runs smoother,
and you can focus on the work that actually makes you money.
You wear a lot of hats. You’re the owner, estimator, scheduler, bookkeeper, and marketer. The days are long, the paperwork stacks up, and something always slips through the cracks.
You didn’t start your business to chase invoices, juggle calendars, or figure out social media. You started it to do the work you’re great at, not get buried in busywork.
Your inbox is overflowing.
Your phone never stops.
Leads come in from five different places, and keeping track feels impossible.
You’re answering the same questions over and over again.
And your brain never shuts off.
The more successful you become, the more your systems start to crack. You’re tired of chasing details, chasing people, and wondering what you forgot this time.
You can’t remember the last time you truly took a day off without worrying about what’s falling behind.
Hi I’m Kate!
I’m the calm in your storm : an Executive Virtual Assistant who understands how fast things move when you run a contracting business.
I’ve helped my husband manage his general contracting company, so I know what it’s like to juggle job sites, clients, bids, and endless phone calls. I get the flow of how projects work and what it takes to keep everything on track behind the scenes.
I stay a step ahead, keeping schedules, systems, and communication running smoothly. I think on my feet, adapt fast when plans change, and catch issues before they become problems.
You focus on the work in front of you. I’ll handle the details that keep your business running strong.
Together, we’ll keep your operation moving forward with less stress and more time to breathe.
How I Help:
Running a business is a lot like running a job site. If the foundation isn’t solid, cracks start to show. I help you build strong systems that support your business from the ground up, so nothing gets missed and everything runs smoother.
🏗️ Build Better Systems
I set up tools and automations that keep your schedule, clients, and communication organized—just like a well-planned site.
🧱 Lay the Foundation for Growth
We’ll put the right processes in place so your business can grow without falling apart under the weight of new projects.
🔧 Keep Your Business Site Clean
I tidy up the behind-the-scenes details: emails, invoices, marketing, social media and your website: so you can focus on the real work instead of sorting through clutter.
📋 Keep the Crew on the Same Page
From scheduling to client updates, I make sure everyone knows what’s happening and when, reducing confusion and keeping projects moving forward.
When the backend is organized, your business runs like a well-built project—steady, efficient, and ready for whatever comes next.
From Overwhelmed to On Top of It
Working With Me is Easy
Schedule a quick 30 minute call by phone or zoom.
We’ll take a look at how your business runs right now, spot what’s working, and identify the areas that need tightening up.
I’ll create a blueprint to streamline your systems, clean up the chaos, and get your operations running like a well-organized job site.
I handle the details behind the scenes so you can stay focused on building, leading, and growing your business.
Imagine This
- You end the day with a clear mind and an organized inbox.
- Your clients are updated, your schedule makes sense, and your next project is already lined up.
- No loose ends. No chaos. Just a business that runs as strong as the work you deliver.
When your backend runs like a well-built job site, everything clicks. You save time, you make more money, and you finally get to breathe again.
Ready to tighten things up and build a smoother operation?
What If You Don’t Get Help?
You can keep doing it all yourself.
But you know how that goes.
- Paperwork piles up.
- Calls go unanswered.
- Emails get buried.
- And customers start wondering what’s going on because they aren’t getting updates.
The small stuff starts to chip away at the big picture.
Before long, you’re putting out fires instead of running the crew.
You’re working harder, not smarter and it’s costing you time, money, and peace of mind.
Your reputation is built on doing things right the first time.
Your systems should work the same way.
Ready to Get Back in Control?
When your operations are running smooth, jobs move forward, customers stay informed, and your stress level drops.
It’s time to stop patching holes and start running your business with confidence and clarity.
What does an Executive Virtual Assistant do?
An Executive Virtual Assistant keeps your business running smoothly behind the scenes. I handle the details that eat up your time. Things like scheduling, email, marketing, customer communication, and system organization.
Think of me as your right-hand partner who keeps the office side of your business steady, so you can stay focused on the job site and the work that actually makes you money.
Do you understand how contracting and trades businesses work?
Yes. I’ve helped my husband manage his general contracting business, so I understand the flow and seasons: bids, deliveries, scheduling, customer updates, and all the moving parts that keep a job running. I know the kind of pressure you face and how important it is to keep both customers and crews in the loop.
How do we communicate?
I keep communication simple and clear. Most clients prefer email, text, or a quick check-in call. I also use project tools like ClickUp, Asana, or Trello if you want everything organized in one place. Whatever fits your style, we’ll build a rhythm that keeps things moving.
how much does it cost?
Pricing depends on your needs. Some clients hire me for ongoing weekly support, while others bring me in for specific projects like streamlining systems or managing marketing. Once we talk about what you need, I’ll give you a clear quote — no surprises.
Can you help with marketing?
Yes! I offer writing, design, and strategy support for your marketing, from website to emails and social media! All in an to keep your brand looking polished, professional, and top of mind.
What time zone are you in?
I am located in Minnesota, in Central time. I have clients all over the country and adapt to your rhythm.
how do we get started?
It’s easy.
Schedule a quick call.
We’ll talk through what’s working and what’s not.
I’ll build a custom plan to get your business running smoother.
Once we start, you’ll feel the weight lift off your shoulders almost immediately.
What if I’m not sure what to delegate?
We will start with a strategy session and talk through what is going well and where you need help.
“No one is more cherished in this world than someone who lightens the burden of another.”